HR & Admin Officer

Job Description

We are looking for a proactive and well-organized HR & Admin Officer to join our team. This is a hands-on role responsible for managing day-to-day HR operations and office administration. You will play a key role in ensuring smooth people operations, strong documentation discipline, and effective coordination across teams.

Responsibilities

• Maintain employee records, HR documents, letters, and certificates (hard and soft copies).
• Manage attendance and leave records; perform monthly reconciliation and reporting.
• Compile payroll inputs, coordinate salary processing, and issue pay slips.
• Coordinate onboarding and offboarding documentation, checklists, and final settlement paperwork.
• Track 1:1s, feedback, and appraisal cycles; send reminders and maintain records.
• Maintain the hiring pipeline, including job postings, CV shortlisting support, interview scheduling, and feedback follow-ups.
• Handle day-to-day office administration, including supplies, vendors, key duplication, dispatch tasks, and team lunch coordination when required.
• Organize hard-copy files and maintain a structured filing system.
• Triage emails and LinkedIn messages, route to relevant owners, draft replies where appropriate, and track follow-ups.
• Identify and report spam and support basic email hygiene.

Must-Have Qualifications

• Bachelor’s degree in HR, Business, Management, or a relevant field.
• 2–5 years of experience in an HR & Admin or HR Operations role, including attendance, leave management, documentation, and payroll coordination.
• Strong MS Office and/or Google Sheets skills for tracking, reconciliation, and reporting.
• Strong communication skills, follow-up ability, and confidentiality handling.

Nice-to-Have / Plus Points

• Experience with HRIS systems.
• Experience with time-attendance systems.
• Familiarity with HR compliance documentation processes.
• Experience maintaining structured HR records and files.

How To Apply: If you are ready to apply, include “Human Resources!” in your application. Additionally, type "N/A" in the GitHub Profile field while applying on the next page.